Board Minutes  April 10, 2007

KSC Board Minutes
April 10, 2007

 

Call to Order:
Meeting was called to order 7:05 pm

Approval of Minutes
Minutes were approved.

Approval of Agenda
One addition was made to the agenda, and then approved.

Comments:

  • A board member heard a few atta-boys from some dads.
  • The following comments were received from pool staff:

After KSC practices the pool is being left a mess.  All swim gear must be put away after practice.
The blue mats are being used.  These are not to be used by KSC.
KSC needs to clean off the white boards after the practices.
The pool staff is still having problems with the following:
            KSC swimmers hanging out at the life desk.
            KSC swimmers leaving their back packs around desk
            KSC swimmers using the CD player
KSC swimmers using the phone.  KSC can only use the phone if it is an emergency.
KSC swimmers are still not showering prior to getting in the pool.
Due to a shortage of life guards, there is no life guard on duty on Tuesdays and Thursdays when the seniors are swimming.  It would be greatly appreciated if KSC would clean up after themselves on these days.

President’s Report: Board vacancies, possible new members

  • The following seats are opening up in May: Vice President, Treasurer and assistant Treasurer.
  • One possible candidate is Diane Sadler.

Proposed by-law amendment: Delete Article VII A.3.a-d.  This section pertains to the percentage of dues allowed for coach salaries.  In our current financial situation these articles are unrealistic.
Proposed by-law changes will be issued in both the Newsletter and Minutes. 
Board decided to propose deleting B.3 as well.

Dues change:
Propose raising our existing dues by $5 and eliminate facility fee to lessen confusion when paying dues.  This and the previous item need to be publicized and voted on at the General Board Meeting in May.
We will post this change in Newsletter and Minutes. 

Publicity: Paul Banks Summer Fair, School flyers, 4th of July parade, and trial sessions for Dolphins for Paul Banks kids finishing swim lessons.
Need volunteers for the Paul Banks Summer Fair, this Monday, 5:30 pm to 7:30 pm
Need volunteers for a float.
Community Schools – Mike said we could add an announcement in the summer catalog.
Trial sessions – Decided to give out coupons for a trial session at the Paul Banks Summer Fair.

Send Thad to June clinic in CA.  There is money in budget.  Ask boosters.
Thad decided since plane ticket was so high, that the money would be better spent on education material. 

House of Delegates: send Tara and Thad as our representatives, talk to Lars make sure he is going.
Yes Tara, Thad and Lars are going.  The event is April 27th and 28th.

Coach’s Report: JO’s, Summer Schedule
Seniors - 10 each
Juniors - 8 each
Age Groups – 19 each
Novice – 15 each
Dolphins – 3 each
JO’s – 12 to 15 swimmers are going.
Summer schedule has not been set yet.  Coach has not been able to get with pool manager.
Coach wants to have a time trail May 16th or 17th.
Long Course Champs 7/12 to 7/15
Long Course Last Chance 6/22, 6/23, 6/24

Coach reports a couple of new swimmers have joined.

Treasurer’s Report: Budget meeting report
Board went over all past due accounts.
Need to post budget 10 days before General Meeting.  The proposed budget will be posted with the board minutes.
Invoice Options
In an effort collecting our monthly dues, the Board wants to offer paper invoicing for any of its members who would like get them verses invoices by email.  KSC will give members the option of receiving paper invoices. If they choose the paper invoice verses the emailed invoices, they will be charged an additional $10 at registration to cover the additional cost to process paper invoices. The Board reviewed both a paper invoice and a paper statement. 

Fundraising: Movie night, pull tabs
Movie Night – Didn’t look like the theater could get the movie.
Charlotte Martin Grant – Jody will write the grant if the board lets her know what it is we want to request.

Swim-a-Thon: Still looking at possible dates
May 4th, 3:30pm to 9:30pm
Door Prize options: swim cap, mesh bag, key chains

Old Business: We were approached about doing Hospitality during Sprint

Sprint Champs.  Need to provide two timers.  Update from Tara on how Sprints works.
Who ever hosts sprint champs gets all the money.

The General Meeting/Potluck in May:
The General Meeting / Potluck is May 18, 2007 from 6:00 pm to 8:00 pm at West Homer Elementary.
Linda Rourke volunteered to co-chair.

Adjourn
Meeting was adjourned 9:05 pm.